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5 Best Team Collaboration Tools and Why Your Company Needs Them

Posted about 3 years ago ago by

With so many advanced software technologies available today, it's a wonder why businesses still rely solely on email to communicate to others in the workplace. After all, the Internet has grown up since the 1990s, and software developers have created more sophisticated tools to help small teams and large businesses collaborate more efficiently. Though email has its purpose, at what point do businesses stop waiting on a reply and start getting instant feedback from within and outside of the office?

A Better Way to Chat

 Despite its uses, email has limitations. It's a method that seems almost archaic – write a message, hit send and wait for who knows how long to receive a reply. In business, time is valuable, and communication needs to happen almost instantaneously. Employers must speak quickly with the sales team, and the development team should have instant communication with the testers. For these reasons, businesses need a better way to chat using the newest software that blows away traditional email and introduces video calling, instant messaging and screen sharing.

1. HipChat

With HipChat, teams can collaborate for free and start chatting, instant messaging and file sharing right away. For groups who want advanced features like video chat, screen sharing and unlimited users, it's less than $5 per user, per month. There's no buried email messages to sift through or reply hierarchies to keep up with. Users can also sign in outside of work and stay up to date with projects on the go.

2. Slack

NASA's Jet Propulsion Laboratory uses Slack to stay more productive. Maybe that's reason enough to switch from email to an advanced messaging system. Like HipChat, small teams can use Slack for free and upgrade if they want more features like guest access, 24-hour support and simple usage statistics. Slack Free comes with multiple team support and works on both Mac and Windows desktops, including iOS and Android.

3. Asana

Asana works well for users who want to keep track of pet projects or to-do lists. It also helps with team collaborations, giving users a way to share projects, workspaces and ideas and get instant feedback and support. Users can also assign to-dos to other people and keep track of everyone's progress on the Web or with mobile apps. Up to 15 people on a team can use Asana for free but will have to pay a monthly fee to unlock premium features.

4. Cozi

Cozi works for both businesses and families, combining an easy-to-use interface with organizational tools for keeping up with everything from office meetings to home renovations. Users can build schedules, calendars and more and track it all on the Web or a smartphone. Cozi is free to use but has pro features available for those who need them.

5. Trello

Trello does team collaboration right by reducing the learning curve and letting users get working within minutes. It has a simple interface and offers features like voting on items and attaching documents from Google Drive, Dropbox and more. Perfect for single users or a team, Trello removes the need to have lengthy emails and sticky notes and puts everything on screen in an easy-to-understand card system. Users can sign up and use Trello for free and keep up with tasks in the office, at home or on the go.

Be More Productive in the Office

It's time to say goodbye to emailing and say hello to a new way to chat, organize and create tasks with co-workers in different departments. With applications like HipChat and Trello, users no longer waste time sending emails, waiting for replies and repeating the same thing every day. Both small and large teams can benefit from using these organizational tools and increase their productivity in and out of the office.